We have previously looked at the HR implications that could arise when undergoing an office relocation, but there are other small administrative details you may overlook. It’s important to consider all implications of moving offices and to plan accordingly to ensure everything goes smoothly during and after the move takes place. Here are some of the admin tasks you need to think about when relocating offices…
Update Your Address Online
This may seem obvious, but ensuring your address is correct not just on your website, but on other digital presences too will ensure that customers are kept informed of your move, and prospective business is not affected. Here are some places online you should update once you move…
- Website – On your contact page, page footers, privacy policy, T&Cs and any other important digital documents
- Social Media – All of your social profiles should be updated
- Business Directories – Such as Yelp, Google Places etc.
- Partner Websites – All business partners should be informed of your change of address to update on their own sites
Update Your Details With Your Domain Registrar
If you move offices, you must let your domain registrar know and update your details with them. It is a requirement that you do this, as the Internet Corporation for Assigned Names and Numbers (ICANN) requires registrars to maintain accurate contact details for domain owners. This is so that any issues with your domain can be resolved quickly. Out of date information could result in the cancellation of your domain registration, taking your website offline.
Notify Companies House
All limited companies must notify Companies House of any changes to your registered address. If company records are stored in a different location, you must also provide the address of these too.
Update Promotional Materials
Marketing materials and branding assets often contain your address, and it is worth conducting a full review of everything you have available. Here’s what to look out for…
- Brochures and flyers
- Email signatures
- Marketing emails (which must contain your correct address by law)
- Business cards
- Promotional banners (for example when exhibiting at trade shows)
While you take care of the little things, let us handle the main stuff. We can plan, manage and execute your office relocation, whether you are moving locations, or organising your office space. Get in touch to talk to us about how we can help you.
